How to Plan for More Efficient Meetings

Many workers dread going to meetings. They believe that meetings interrupt their workflow and take away time that they could spend completing valuable tasks. However, meetings are necessary for most workplaces to ensure that people are on track to meet their goals. Here are some tips to make meetings more efficient.

Have Clear Goals (and Stick to Them)

Every meeting should have a clear purpose, even if the goal is only to share updates. The meeting should be structured in a way that guides all discussions towards the goal.

Making sure that a meeting stays on track requires a little preparation beforehand. Sometimes a manager may need to draw up a detailed agenda or presentation to structure a meeting. Other times, simply designating a speaking order is enough. Even a little preparation goes a long way in ensuring that a meeting stays on track and does not go over time.

Be Respectful of Others

One of the main reasons why employees resent meetings is that they feel that their time or ideas are not respected. Acknowledging that you value your employees not only increases their engagement in a meeting but also improves meeting efficiency.

Timeliness is one of the main ways that managers can show respect during meetings. Starting and ending meetings on time shows that managers understand that their employees’ time is valuable. Actively soliciting contributions ensures that ideas flow more quickly and prevents awkward silences.

Follow up

Following up after a meeting is a way to reinforce the importance of meetings and prevent repetition at the next one. Managers can share meeting notes so that everyone in the company has access to the ideas people developed during a meeting.

Change the Name

The word “meeting” by itself conjures up feelings of dread. Choosing a different name for a meeting, especially one that is clear about its purpose, will increase engagement. Employees will attend a “Weekly Check-in” knowing exactly what to expect.

Leading more efficient meetings will increase cohesion in your team and improve productivity in the workplace.

The post How to Plan for More Efficient Meetings first appeared on Dan Idhenga | Business & Entrepreneurship.

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Published by Dan Idhenga

Based in New York, Dan Idhenga is intrigued by the realms of business, entrepreneurship, and finance. Currently, he is studying to receive his Bachelor of Business Administration from Baruch College, City University of New York, from which he expects to graduate in June of 2020. With a concentration in finance, a minor in political science, and sweeping interests in global affairs and macroeconomics, Dan is looking forward to diving head-first into the workforce upon receiving his degree. Throughout his academic career, Dan Idhenga has been presented with incredible opportunities to undergo personal and professional growth, both through internships and other leadership activities made available to him through Baruch College. He has actively participated in the school’s chapter of Sponsors for Educational Opportunity (SEO), 50Five Capital/Baruch Fund, and Delta Sigma Pi, the Professional Business Fraternity.

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